HOW TO MAIL MERGE FROM EXCEL TO LABELS HOW TO
HOW TO MAIL MERGE FROM EXCEL TO LABELS FULL

Split the recipient information into very small pieces.

Giving identical names to your Excel column will help Mail Merge to automatically match the fields and save you the trouble of mapping the columns manually. The screenshot below shows a list of the Address block fields used by Word.

HOW TO MAIL MERGE FROM EXCEL TO LABELS FULL

For address fields, use the full words such as Address, City, State, Postal or Zip code, Country or Region.

Give clear and unambiguous names to your Excel columns such as First Name, Middle Name, Last name, etc.

Here are a few important things to check: This will make it easier for you to arrange, review and print your mailing labels in Word and save more time in the long run. Microsoft Word will be pulling out the information from your Excel columns and placing it into the corresponding merge fields in this way:Д«efore starting a mail merge, invest some time in setting up your Excel spreadsheet to ensure it is properly structured. Or, it can combine several entries, for example the В«AddressBlockВ» field. A merge field can correspond to one entry such as first name, last name, city, zip code, etc.

In essence, when you mail merge labels or envelopes from Excel to Word, the column headers of your Excel sheet are transformed into mail merge fields in a Word document. The steps are essentially the same in Excel 2021, Excel 2019, Excel 2016, Excel 2010, and very similar in Excel 2007. Whatever intricate and intimidating the task may sound, it boils down to 7 basic steps.Д«elow, we'll take a closer look at each step using Microsoft 365 for Excel. If you've had a chance to read our Mail Merge tutorial, a larger part of the process will be familiar to you because making labels or envelopes from Excel is yet another variation of the Word Mail Merge feature. Prepare Excel spreadsheet for mail merge.Today let's see how you can leverage this feature to make and print labels from an Excel spreadsheet. Last week we started to look into the capabilities of Word Mail Merge.

HOW TO MAIL MERGE FROM EXCEL TO LABELS HOW TO

You will learn how to prepare your Excel address list, set up a Word document, make custom labels, print them and save for later use. For more info, see Data sources you can use for a mail merge.ДЇor more info, see Mail merge: Edit recipients.ДЇor more info on sorting and filtering, see Sort the data for a mail merge or Filter the data for a mail merge.The tutorial explains how to do a mail merge from an Excel spreadsheet for labels. Connect and edit the mailing listД¬onnect to your data source.

The Excel spreadsheet to be used in the mail merge is stored on your local machine.Д¬hanges or additions to your spreadsheet are completed before it's connected to your mail merge document in Word.ДЇor more information, see Prepare your Excel data source for mail merge in Word. For example, to address readers by their first name in your document, you'll need separate columns for first and last names.ДЄll data to be merged is present in the first sheet of your spreadsheet.Дata entries with percentages, currencies, and postal codes are correctly formatted in the spreadsheet so that Word can properly read their values. Make sure:Д¬olumn names in your spreadsheet match the field names you want to insert in your mail merge. Here are some tips to prepare your Excel spreadsheet for a mail merge.

How to mail merge from excel to labels